Terms of Service

Effective: September 17, 2026   ·   Last updated: September 28, 2026

These Terms of Service (“Terms”) govern your access to and use of Deadline Shield, including deadlineshield.live, its applications, document-analysis features, deadline tracking, reminders, notifications, artificial-intelligence features, subscriptions, and related services (collectively, the “Service”). The Service is operated by Deadline Shield LLC (“Deadline Shield,” “we,” “us,” or “our”).

By creating an account, purchasing a subscription, uploading a document, clicking to accept these Terms, or otherwise using the Service, you agree to these Terms and our Privacy Policy. If you do not agree, do not use the Service.

1. What Deadline Shield Does

Deadline Shield is a document-management and deadline-tracking service designed to help users identify, organize, monitor, and receive reminders concerning dates and obligations contained in documents or entered by users. These may include license renewals, permit expirations, insurance expirations, certifications, registrations, contracts, filings, and other important dates.

Deadline Shield may use document conversion, optical-character-recognition and vision-style processing, artificial intelligence, deterministic date calculations, and independent verification steps to identify potential dates and obligations. The Service may propose information such as a title, category, due date, issuer, reference number, notes, source evidence, confidence or verification status, and related information. Users must review findings before relying on or saving them as protected items.

2. Deadline Shield Is Not Professional Advice

Deadline Shield is not a law firm, attorney, accountant, tax adviser, financial adviser, insurance adviser, medical provider, court filing service, professional docketing service, regulatory consultant, or other licensed professional service.

Nothing generated, extracted, displayed, communicated, or suggested by Deadline Shield constitutes legal, financial, tax, accounting, insurance, medical, regulatory, or other professional advice. Use of the Service does not create an attorney-client, fiduciary, professional, or similar relationship.

3. You Must Verify Every Deadline

Deadline Shield must not be your sole source for determining or remembering an important deadline. You are responsible for independently reviewing and verifying every deadline, date, expiration, renewal, obligation, AI-generated suggestion, reminder, and extracted piece of information before relying on it.

The Service may fail to identify a deadline, identify the wrong date, misunderstand document language, fail to recognize text, misread a scan or image, misunderstand tables or unusual formatting, or incorrectly interpret relative-date rules, weekends, holidays, time zones, amendments, extensions, contract provisions, laws, regulations, court rules, or other circumstances. Deterministic calculations, source-evidence checks, and independent verification reduce risk but do not eliminate the need for human review.

Uploading a document does not transfer responsibility for that document or its deadlines to Deadline Shield LLC. You remain responsible for meeting all deadlines and obligations applicable to you.

4. Document Analysis, OCR, Artificial Intelligence, and Verification

Deadline Shield currently uses Cloudflare Workers AI and related Cloudflare document and image-processing tools for AI-assisted analysis. Uploaded files may be converted into machine-readable text. Scanned or image-based pages may also be processed through vision/OCR-style models and image preprocessing so the Service can recover readable text.

The analysis pipeline may split large documents into bounded sections, retry or fail over between supported models when a model is unavailable, calculate certain relative dates deterministically from source-stated facts, and perform independent verification or source-backed checks before presenting findings. These mechanisms are intended to improve reliability; they do not make the output authoritative or error-free.

AI output may be inaccurate, incomplete, or misleading. AI-generated information, confidence or verification labels, explanations, and calculated dates are suggestions rather than professional determinations. You are responsible for comparing results with the original document before accepting or relying on them.

We may change, replace, or update the AI models and processing methods used by the Service as the product evolves.

5. Reminders Are Not Guaranteed

Deadline Shield may provide email, in-app, push, or other supported notifications. Reminders are provided for convenience and delivery is not guaranteed. Delivery can be affected by spam filtering, provider delays, disabled permissions, network outages, inaccurate contact information, maintenance, software errors, third-party outages, or circumstances outside our reasonable control.

A failed or delayed reminder does not eliminate your responsibility to know and comply with a deadline.

6. Eligibility

You must be at least 18 years old and legally capable of entering into a binding agreement to use Deadline Shield. If you use Deadline Shield for a company or organization, you represent that you have authority to use the Service on its behalf.

7. Accounts and Security

You are responsible for providing accurate account information, protecting your credentials, maintaining control of your email address and devices, and activity occurring through your account. You must notify us promptly if you believe your account has been compromised.

You may not share or use credentials in a manner intended to circumvent subscription or account limits.

8. Your Documents and Content

You retain ownership of documents, files, images, notes, text, and other material you submit (“User Content”). Uploading User Content does not transfer ownership to Deadline Shield LLC.

You grant Deadline Shield LLC a limited, non-exclusive right to process, transmit, store, reproduce, convert, and analyze User Content as reasonably necessary to provide, operate, secure, support, troubleshoot, and improve the functionality of Deadline Shield, provide reminders you request, prevent fraud or abuse, and comply with applicable law.

You represent that you have the legal authority to upload and process the information you submit.

9. Uploaded Documents and Sensitive Information

Uploaded documents are currently stored using Cloudflare R2. Account, deadline, notification, analysis, source-evidence, and related structured application information may be stored using Cloudflare D1. Documents may be processed through Cloudflare Workers, document/image conversion tools, and Workers AI when you request analysis.

Supported signed-in document uploads may use resumable/private upload flows and may be accepted up to the file-size limit shown by the Service, currently up to 100 MB for supported document-analysis uploads. Available retention choices may include deletion after analysis, after a stated number of days, after one year, or keeping the original until you delete it.

The no-account free-scan preview uses a private, temporary upload. Free-scan uploads are protected by a high-entropy scan token, are rate-limited to reduce abuse, are not given permanent public document URLs, and automatically expire unless you choose to move the document into an account. The preview examines a limited set of likely-relevant sections and is not an exhaustive document review.

Only upload information reasonably necessary to use Deadline Shield. Do not upload passwords, authentication codes, cryptocurrency seed phrases, private cryptographic keys, or information you are prohibited from transmitting or storing. Avoid uploading unnecessary Social Security numbers or complete financial-account credentials.

Federal Contracting template: The Federal Contracting template is intended only for publicly available/unclassified solicitation materials and other unrestricted documents. Do not upload Controlled Unclassified Information (CUI), nonpublic Federal Contract Information (FCI), classified information, export-controlled information, or other government information you are not authorized to process. Deadline Shield does not currently represent the Service as FedRAMP-, CMMC-, or NIST SP 800-171-compliant. Use manual deadline entry for obligations whose source documents are restricted.

10. Acceptable Use

You may not use Deadline Shield to violate law, commit fraud, impersonate another person, infringe intellectual-property rights, upload content you are not authorized to process, distribute malware, interfere with or attack the Service, bypass subscription restrictions, gain unauthorized access to data, systematically scrape Service data without permission, or harm another person.

We may restrict or terminate accounts engaged in prohibited activity.

11. Subscriptions and Payments

Certain features may require a paid subscription. Plans, pricing, billing intervals, features, and limits will be disclosed before purchase. Payments may be processed by Stripe or another disclosed payment provider.

Unless otherwise stated when you subscribe, subscriptions automatically renew until canceled. You authorize the applicable payment processor to charge your payment method for disclosed subscription fees and applicable taxes.

You may cancel using the cancellation method provided by Deadline Shield. Unless otherwise required by law or expressly stated at purchase, cancellation takes effect at the end of the current billing period and previously paid fees are non-refundable.

If you intend to permanently delete your Deadline Shield account, you must first cancel any active subscription in My Account → Billing & receipts. Deleting your account is not a substitute for canceling your plan.

12. Third-Party Services

Deadline Shield currently relies on third-party providers including Cloudflare for Workers, D1, R2, Workers AI, document/image processing, networking, and related infrastructure; Resend for transactional email delivery; and Stripe for subscription/payment processing. We may add, replace, or remove providers as the Service evolves.

Third-party outages or changes may affect Service availability.

13. Ownership of Deadline Shield

Except for User Content and third-party components, Deadline Shield and its software, designs, interfaces, branding, workflows, documentation, trademarks, logos, and other original materials are owned by or licensed to Deadline Shield LLC and are protected by applicable intellectual-property laws.

14. Feedback

If you voluntarily provide ideas, suggestions, or feature requests, you permit Deadline Shield LLC to use that feedback to improve or develop Deadline Shield without compensation or restriction. This does not transfer ownership of your documents or personal information.

15. Service Changes and Availability

We may modify, add, replace, or discontinue features. We do not guarantee that Deadline Shield will operate continuously, without errors, or with every feature permanently available. We may perform maintenance or make changes for security, reliability, legal compliance, or product development.

16. Beta and Experimental Features

Features identified as beta, experimental, preview, or early access may contain additional errors and may change or be discontinued. Do not use experimental functionality as your sole means of managing an important deadline.

17. Disclaimer of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY LAW, DEADLINE SHIELD IS PROVIDED “AS IS” AND “AS AVAILABLE.” Deadline Shield LLC disclaims warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, reliability, and availability to the extent those warranties may lawfully be disclaimed.

We do not guarantee that every deadline will be identified, an identified or calculated deadline will be correct, AI or OCR output will be accurate, every scan or document will be read correctly, verification will detect every error, every reminder will be delivered, the Service will be uninterrupted, or use of the Service will prevent missed deadlines, penalties, defaults, losses, or other consequences.

18. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, DEADLINE SHIELD LLC AND ITS OWNERS, OFFICERS, EMPLOYEES, CONTRACTORS, AFFILIATES, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR RELATING TO DEADLINE SHIELD.

This includes damages arising from missed or incorrect deadlines, deadlines not detected, inaccurate AI output, delayed or failed reminders, loss of legal rights, late fees, penalties, regulatory consequences, lost profits, lost business, lost opportunities, lost data, or reliance on information produced by Deadline Shield.

To the maximum extent permitted by law, our total aggregate liability for claims arising from or relating to Deadline Shield will not exceed the greater of (a) the amount you paid to Deadline Shield during the 12 months immediately preceding the event giving rise to the claim or (b) US $100. Nothing in these Terms limits liability that cannot legally be limited.

19. Indemnification

To the extent permitted by law, you agree to indemnify and hold harmless Deadline Shield LLC and its owners, officers, employees, contractors, and affiliates from third-party claims arising from your unlawful use of Deadline Shield, User Content you lacked authority to submit, violation of another person's rights, or material violation of these Terms.

20. Suspension and Termination

You may stop using Deadline Shield at any time. We may suspend or terminate access where reasonably necessary because of violations of these Terms, fraud, abuse, security threats, unlawful activity, nonpayment, or legal requirements.

21. Privacy

Our collection and use of personal information are described in our Privacy Policy, which is incorporated into these Terms by reference.

22. Electronic Communications

By using Deadline Shield, you consent to electronic communications reasonably necessary to provide the Service, including account notices, security alerts, subscription and billing notices, and deadline reminders. Marketing communications, if used, will include legally required opt-out functionality.

23. Changes to These Terms

We may update these Terms because of product changes, legal requirements, security requirements, or business changes. The “Last updated” date identifies the current version. Where required by law, we will provide additional notice of material changes.

24. Governing Law

To the extent permitted by applicable law, these Terms are governed by the laws of the State of Colorado, without regard to conflict-of-law principles. Disputes not otherwise subject to a legally required procedure may be brought in an appropriate Colorado state court or the United States District Court for the District of Colorado, unless applicable consumer law requires otherwise.

25. Severability

If a provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will continue in effect to the fullest extent permitted by law.

26. Entire Agreement

These Terms and the Privacy Policy constitute the agreement between you and Deadline Shield LLC regarding Deadline Shield unless another written agreement expressly applies.

27. Contact Us